AI-powered HR documents
The HR Documentation, Employee Records, and Workplace Compliance Automation Software.
Create, organize, sign, distribute, and securely manage employment documents from hiring to offboarding. Build Employee Documentation with AI-assistant, maintain employee records, automate workplace compliance, and keep every employment document connected to the employee’s history; all from one centralized HR workspace.
Built to fit the tools modern teams already use
Lattice
HubSpot
Amazon
Airbnb
Canon
Notion
The problem
Every employee creates paperwork. Most businesses never organize it properly.
Managing employee files through spreadsheets, emails, and manual paperwork holds your business back. Outdated contracts, missing signatures, and lost files quickly lead to compliance risks and wasted hours. Modern teams need reliable software for managing employee records built to scale. HRDocket is all-in-one HR document software that delivers complete HR documentation support, combining smart document automation for HR with a proactive Human Resources document assistant that keeps every file audit-ready and effortlessly organized.
HRDocket is the only HR document software that organizes everything in one place
How it works
From HR details to review-ready document
Stop starting from a blank page or a “copy-paste” Word document. HRDocket collapses the distance between a manager’s note and a legally defensible record in three simple steps.
Step 01
Add the Essentials
Skip the email-thread scavenger hunt. Enter the employee, role, and policy details into guided forms that capture every required field upfront — from reporting lines to specific success metrics.
Step 02
Build Employee Documentation and Check
Our engine drafts professional language in seconds. A built-in AI Risk Assessment acts as a second pair of legal eyes — flagging missing fields, unclear clauses, and jurisdiction gaps before the document leaves your workspace.
Step 03
Edit, Export, and File
Refine the language, then move from draft to signature-ready output. Route for e-signature with audit-grade tracking, auto-file to the employee record, and let proactive expiration alerts handle what comes next.
1 min
Average time to first draft
3×
Faster review cycle vs. manual
100%
Visibility on every action
Features
Everything you need to digitize HR records, HR documentation in one place
From the first draft to a filed, signed, record. HRDocket replaces the patchwork of templates, inboxes, and folders most growing teams run on as the most robust HR documentation software.
See detailed breakdown of the features included in our digitize HR records software;
HR Document Generator ⌄
- Generate employment documents using company and employee information
- Create offer letters, contracts, warnings, PIPs and other HR documents
- Use jurisdiction-based drafting
- Review and edit AI-generated documents
- Apply the company’s configured letterhead
- Save generated documents to the employee record
Employee Records ⌄
- Create centralized employee profiles
- Store employment information and history
- Connect documents to the correct employee
- Track employment activities and milestones
- Store agreements and policy acknowledgements
- Maintain a connected employment record
Digital Signatures ⌄
- Sign digital PDF documents
- Initiate signature authorization without login
- Add multiple signatories to one document
- Track signature activity
- Send signature reminders
- Keep signed documents connected to employee records
AI Compliance Checks ⌄
- Check HR documents for missing information
- Identify inconsistencies in employee and company information
- Review documents against the selected jurisdiction
- Identify potential compliance gaps
- Review AI recommendations before approving documents
Document Expiration Alerts ⌄
- Set expiry dates for employee documents
- Monitor contracts, certifications, licenses and permits
- Configure reminders before documents expire
- Identify documents approaching expiration
- Track document renewals
- Connect expiration information to employee records
Employee Onboarding ⌄
- Add new employees to the HR workspace
- Prepare onboarding documents
- Distribute policies and onboarding information
- Collect employee acknowledgements
- Collect required signatures
- Keep onboarding documentation connected to the employee record
HR Assets & Property Management ⌄
- Record company property assigned to employees
- Track equipment and organizational assets
- Connect assets to employee records
- Record asset assignments
- Document asset acknowledgements
- Track the return of company property
HR Policy & Acknowledgement Tracking ⌄
- Publish company policies digitally
- Distribute policies to employees
- Request employee acknowledgement
- Track who has received and acknowledged each policy
- Track acknowledgement of updated policy versions
- Maintain policy acknowledgement history
Employee Message Broadcast ⌄
- Send announcements to employees
- Distribute organization-wide HR notices
- Communicate important workplace information
- Keep communications within the HR workspace
HR Templates ⌄
- Use reusable HR document templates
- Standardize recurring HR documentation
- Create custom HR document templates
- Build templates around organizational requirements
- Reuse approved formats
- Connect generated documents to employee records
Bulk Document Generation ⌄
- Generate multiple HR documents from employee information
- Create recurring documents for multiple employees
- Use reusable templates for bulk document creation
- Reduce repetitive manual preparation
- Maintain consistent document formats
Leave/PTO Management ⌄
- Receive employee leave and PTO requests
- Review employee leave requests
- Approve or reject requests
- Track employee leave activity
- Record HR decisions and actions
- Keep leave records connected to employee profiles
Workplace Incident Log & Tracking ⌄
- Record workplace incidents
- Document employee concerns and complaints
- Record disciplinary matters and follow-up actions
- Maintain investigation records
- Attach supporting documentation
- Track HR actions related to an incident
Employee Self-Service Portal ⌄
- Invite employees to access their self-service account
- Give employees access to relevant HR information
- Distribute company policies and documents
- Collect employee acknowledgements
- Allow employees to review employment documents
- Allow employees to complete HR requests digitally
What Word Documents Can’t Protect You From
A document that isn’t signed, tracked, or connected to the employee record isn’t much protection when it matters. Here’s what changes when HR documentation moves into HRDocket.
Every Document Correctly Drafted, In Minutes
One wrong offer letter or missing termination document is how a business ends up in a dispute. Generate it right the first time, using guided forms and AI-assisted drafting. See the full library of 21+ document generators.
Recruitment
See the Recruitment & Hiring solution →Employment
- Warning Letters
- Final Warning Letters
- Performance Improvement Plans
- Probation Confirmation Letters
- Salary Increment Letters
- Promotion Letters
- Leave Approval Letters
- Employment Verification Letters
Separation
- Termination Letters
- Resignation Acceptance Letters
- Reference Letters
- Final Settlements
- Exit Documentation
Built for Businesses Without a Legal Team
Whether you manage five employees or hundreds, one bad termination or an unsigned policy is the kind of risk you can’t afford to carry. HRDocket helps you get it right without hiring a large HR department.
Small Business Owners
Professional HR documentation without hiring a large HR department.
See the HR Documentation solution →HR Managers
Standardize documentation, maintain employee records, and simplify compliance workflows.
See the Workplace Compliance solution →Office Managers
Reduce paperwork, organize employee files, and manage workplace documentation from one platform.
See Employee Records →Operations Managers
Maintain consistency across multiple departments while improving administrative efficiency.
See Asset & Property Management →Startups
Build professional HR processes from day one without enterprise software complexity.
See pricing, including a free plan →Multi-Company Businesses
Manage employee documentation across multiple businesses from a centralized workspace.
See the full platform →NGOs
Document record-keeping is a frequent function of NGOs. With HRDocket’s generator tools, NGOs can write proposals, reports, and other documents while securely storing them in one place.
See HR Templates →Protect Your Business, Not Just Your Paperwork
Every scattered Word document, unsigned policy, or untracked incident is a gap that turns into a real problem later. HRDocket closes those gaps by connecting every employment record to one organized workspace.
- Generate professional HR documents
- Send announcements to all employees
- Maintain employee records
- Record employee acknowledgements
- Collect electronic signatures
- Automate document reminders
- Track workplace incidents
- Manage employee leave and PTO
- Catch compliance issues before they go out
- Generate documents for many employees at once
- Manage company assets
- Give employees self-service access
Every stage of the employee lifecycle
Every stage of employment creates a record that can protect you, or become a liability if it’s missing. HRDocket keeps every one of them in one secure, searchable workspace instead of scattered Word files, emails, spreadsheets, and paper folders.
A missing record isn’t just disorganized, it’s a risk you can’t defend later. Every employee deserves one complete documentation history, on their own Employee Record.
Trust
Trusted by growing businesses
Medium and Small businesses use HRDocket to reduce HR Documentation and office paperwork, organize employee records, simplify onboarding, and create professional HR documents faster and to organize client records as the team grows.
Every Employment Risk, Handled in One Place
A missing signature, an undocumented incident, a leave balance nobody tracked, these are the gaps that turn into disputes. Here’s everything connected to your employee records to close them.
Explore HR Documentation
See what a document looks like once it leaves the form. Every document HRDocket generates is signed, dated, and tied directly to the employee’s record.
Employment Contract
Offer Letter
Employee Handbook
Warning Letter
Employment Verification
Performance Improvement Plan
Job Description
Termination Letter
Company Policy
Customer stories
What customers say about HRDocket
Real stories from operators, founders, and HR coordinators who replaced a tangle of spreadsheets and email threads with HRDocket.
“Before HRDocket, our employee files were scattered across emails, folders, and old spreadsheets. Now everything is organized in one place and we finally feel in control of our HR process.”
Daniel
Small Business Owner
“We used to spend hours creating contracts and warning letters manually. HRDocket cut that down to minutes. It honestly feels like we hired an HR assistant.”
Melissa
Operations Manager
“As our company grew, HR became stressful very quickly. HRDocket helped us organize onboarding, employee records, and HR documents without expensive software.”
Kevin
Founder
“One of the biggest benefits for us is peace of mind. The compliance checks and reminders help us catch mistakes before documents are sent.”
Sarah
HR Coordinator
“We no longer worry about outdated templates or missing employee documents. Everything is centralized, searchable, and much easier to manage.”
Michael
Agency Owner
“The digital signature feature alone saves us so much time. Employees can sign documents online without all the printing and back-and-forth emails.”
Joanna
Business Administrator
“HRDocket made our onboarding process feel professional for the first time. New hires now receive organized documents and clear workflows from day one.”
Eric
Startup Founder
“We tried larger HR systems before but they were too complicated for our team. HRDocket feels simple, clean, and actually built for small businesses.”
Rebecca
Office Manager
“The expiration reminders have been incredibly useful. We almost missed a contract renewal before using HRDocket. Now the system keeps us ahead.”
Patrick
Logistics Director
“Instead of wasting time searching for files and editing old templates, we now generate professional HR documents in a few clicks. Huge time saver.”
Amanda
HR Consultant
Frequently Asked Questions
Getting HR documentation wrong is expensive. Quick answers about HRDocket, the HR documentation software, employment contract generator, and employee records software built to help you get it right the first time.
What is HRDocket?
What HR documents can I create with HRDocket?
The platform continually expands its document library and also supports custom document templates for organizations with specialized HR documentation requirements.
How does AI document generation work in HRDocket?
Can I customize AI-generated HR documents?
How does HRDocket manage employee records?
Does HRDocket support different countries and employment jurisdictions?
Can HRDocket generate legally compliant HR documents?
Does HRDocket support electronic signatures?
Does HRDocket track workplace incidents and disciplinary matters?
Can employees request leave and time off through HRDocket?
Can I generate the same document for multiple employees at once?
Does HRDocket track company equipment and property issued to employees?
Does HRDocket support employee onboarding?
Can HRDocket manage company policies and employee acknowledgements?
How does HRDocket keep employee information consistent across HR documents?
Can employees access their own HR documents?
Does HRDocket replace an HRIS?
Can small businesses use HRDocket?
Why use HRDocket instead of Microsoft Word, Google Docs, or downloadable templates?
Why does HRDocket connect every document to an employee’s record?
Can HRDocket be used by organizations with remote or distributed employees?
Can businesses create their own HR document templates?
Pricing
Simple plans that grow with your team
Start free, then upgrade as your HR workload grows. Every paid plan includes clean PDFs, audit-grade e-signatures, and the full document generator.
Free
$0
Freelancers, solo founders, and businesses testing the platform
- Up to 1 employee profile
- Add 1 company
- 10 AI credits (5 HR documents approx.)
- Limited access to tool templates (warning letters, offer letters, contracts, etc.)
- PDF downloads (watermarked)
- Company profile setup
- Jurisdiction-based document drafting
Starter
$19
/mo
$15.83
/mo
Billed annually ($190) · 2 months free
Small businesses and growing teams
- Up to 15 employees
- 120 AI credits (15 HR documents approx.) per month
- Add up to 2 companies
- Full HR document generator access
- Up to 2 custom templates
- Employee database & profiles
- Auto-fill employee data into documents
- Digital signatures
- Signed & unsigned PDF downloads
- Expiration reminders
- Document storage & history
- AI-assisted document drafting
- Email delivery for generated documents
- Custom HR document builder
Most popular
Growth
$49
/mo
$40.83
/mo
Billed annually ($490) · 2 months free
SMEs managing active teams and HR workflows
- Everything in Starter
- Up to 50 employees
- 250 AI credits (32 HR documents approx.) per month
- Up to 5 custom templates
- Add up to 3 companies
- AI compliance & risk assessment checks
- Incident logs
- Asset/property tracking
- Leave management
- CSV employee import
- Document uploads/attachments to employee profiles
- Bulk document generation
- Employee self-service portal
- 15 company-wide message broadcasts per month
- Advanced HR records & operational tools
- 5 distribution & acknowledgement tracking
Business
$99
/mo
$82.50
/mo
Billed annually ($990) · 2 months free
Established companies and HR-focused organizations
- Everything in Growth
- Unlimited employees
- 600 AI credits (75 HR documents approx.) per month
- Up to 7 custom templates
- Add up to 4 companies
- Advanced compliance workflows
- 40 company-wide message broadcasts per month
- Request custom HR document builder tuning
- Ask HR Docket admins for a custom generator tool (1)
- Multi-user management
- Advanced audit logs
- Reusable company templates
- Signature authorization without login
- Unlimited policy distribution & acknowledgement tracking
- Dedicated support
Every document becomes part of the employee’s permanent record
Spend less time buried in HR paperwork and more time growing your business. Generate documents, organize employee records, and simplify HR operations; all from one place.
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